It's Like Having Your Own Accounting Department
We work with very closely-held service-based businesses, in industries including professional services, franchises, retail, trades, and restaurant/bars. We work alongside them to efficiently manage their tax, accounting, payroll, and strategic planning needs. Our business clients utilize our robust included technology tools to manage their tax and accounting functions, which allows us to efficiently provide assistance and support to them.
We work with our business clients through one of our three packages: Business Core, Business Support, and Virtual Back Office. Our Business Core package fits the needs of S-corp situations that are in a steady state, where efficiently & effectively complying with your income tax & payroll obligations is the main goal, but they still desire having access to us for advice & guidance as part of the package. The Business Support package is tailored for the client that wants more robust tax planning & advisory services and needs traditional accounting services as well, but wants to perform the accounting work themselves with our periodic review – the cost of QBO & QBO Expert Live Assisted is included, as well as periodic accounting assistance from our team. The Virtual Back Office package is for the business owner who wants to fully outsource their accounting to us, and have our full involvement in all aspects of tax compliance, tax planning, accounting, and payroll.
Our Virtual Back Office (VBO) approach allows us to fully manage the critical but time-consuming aspects of the accounting, tax and payroll functions, allowing the business owner’s time to be used more effectively and giving the business owner more value for their fee dollars. VBO can go further than the core accounting and tax functions. With our constant year-round involvement, we have a firm foundation for efficiently providing higher-level business planning and strategic assistance, and for the business owner to outsource additional financially sensitive business processes to us, such as payroll administration, accounts payable, accounts receivable/invoicing. We are truly part of the team running your business.
We have three VBO packages, which are also described in more detail below:
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Accounting & Payroll |
Business Core |
Business Support |
Virtual Back Office |
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QBO account included in pricing |
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Quarterly QBO review by Keasler CPA staff |
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QBO Expert Live Assisted subscription included - QBO experts to help via chat, video, & phone |
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Included time for QBO training, guidance, review & adjustments with Keasler CPA |
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Entry of transactions into QuickBooks® Online (QBO) |
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Reconcile bank, credit card, & loan accounts by Keasler CPA |
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Keasler CPA performs monthly accounting close process |
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Keasler CPA acts as your tax & accounting back office |
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Potential for AP/bill pay & AR/invoicing business process outsourcing |
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Tax |
Business Core |
Business Support |
Virtual Back Office |
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Business tax return preparation |
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Personal tax return preparation |
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Audit assistance - we handle notices & interface with taxing authorities |
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Beneficial Ownership Information Reporting included |
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Preparation of 1099s for your vendors |
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Preparation of annual report with Secretary of State |
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Preparation of county business property tax listing |
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Payroll |
Business Core |
Business Support |
Virtual Back Office |
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Payroll tax submissions & filings with SurePayroll |
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Cost of payroll service included |
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Employee direct deposit |
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Employee portal access |
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Penalty & fine guarantee from Paychex / SurePayroll |
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Keasler CPA handles annual workers compensation audit |
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Potential for outsourcing payroll administration (running payroll for you) to Keasler CPA |
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Potential for SIMPLE IRA and 401k administration |
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Tax Advisory |
Business Core |
Business Support |
Virtual Back Office |
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Estimated payment & W-2 withholding management |
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Included time for calls & emails with tax questions from you & your advisors |
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Tax strategy brainstorming session in late spring or summer |
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Tax projection & planning session in fall |
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Comprehensive tax planning & execution |
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S-corporation reasonable salary/compensation study using RCReports.com database |
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Business Advisory |
Business Core |
Business Support |
Virtual Back Office |
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Monthly financial statements available in QuickBooks Online |
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Guidance on utilizing budgeting within Quickbooks Online |
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Technology vetting & selection assistance |
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Cash flow planning |
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Forecasting |
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KPIs development, maintenance, & dashboarding |
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Keasler CPA acting as internal fractional CFO & advisor |
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Assistance with strategic planning |
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Included Technology |
Business Core |
Business Support |
Virtual Back Office |
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Quickbooks Online - cloud based accounting system |
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SurePayroll - full service payroll solution |
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ShareFile - secure file storage & sharing |
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Received For Additional Cost |
Business Core |
Business Support |
Virtual Back Office |
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Included time for calls & emails with tax questions from you & your advisors anytime |
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Estimated payment & W-2 withholding assistance |
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Tax strategy brainstorming session in late spring or summer |
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Availability for quick questions on items included in Business Support package (1099s, property tax, BOI) |
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QBO subscription included ($99/mo value) |
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QBO Expert Assisted subscription included ($50/mo value) |
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Included time for QBO & accounting assistance from Keasler CPA & QBO Certified ProAdvisors |
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Potential to easily move to Business Support, Virtual Back Office, and Virtual CFO packages as needs change |
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Preparation of 1099s (including filing fees), business property tax listing, BOI reporting, LLC annual report |
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Complete accounting virtual back office from Keasler CPA |
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Fractional internal CFO assisting with budgeting, forecasting, cash flow, KPIs, & strategy |
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Flat monthly fees starting at: |
$500/mo |
$750/mo |
$1,000/mo |
The fees above would be representative of straight-forward, single owner, and service-based business. Some factors that impact pricing include: operating in more than one state, number of accounts, sales tax filing obligations, inventory related tax & accounting considerations, owners’ ancillary business or investment activities outside of core business, and complex ownership structures.