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Businesses

It's Like Having Your Own Accounting Department


We work with very closely-held service-based businesses, in industries including professional services, franchises, retail, trades, and restaurant/bars. We work alongside them to efficiently manage their tax, accounting, payroll, and strategic planning needs. Our business clients utilize our robust included technology tools to manage their tax and accounting functions, which allows us to efficiently provide assistance and support to them.

We work with our business clients through one of our three packages: Business Core, Business Support, and Virtual Back Office. Our Business Core package fits the needs of S-corp situations that are in a steady state, where efficiently & effectively complying with your income tax & payroll obligations is the main goal, but they still desire having access to us for advice & guidance as part of the package. The Business Support package is tailored for the client that wants more robust tax planning & advisory services and needs traditional accounting services as well, but wants to perform the accounting work themselves with our periodic review – the cost of QBO & QBO Expert Live Assisted is included, as well as periodic accounting assistance from our team. The Virtual Back Office package is for the business owner who wants to fully outsource their accounting to us, and have our full involvement in all aspects of tax compliance, tax planning, accounting, and payroll.

Our Virtual Back Office (VBO) approach allows us to fully manage the critical but time-consuming aspects of the accounting, tax and payroll functions, allowing the business owner’s time to be used more effectively and giving the business owner more value for their fee dollars. VBO can go further than the core accounting and tax functions. With our constant year-round involvement, we have a firm foundation for efficiently providing higher-level business planning and strategic assistance, and for the business owner to outsource additional financially sensitive business processes to us, such as payroll administration, accounts payable, accounts receivable/invoicing. We are truly part of the team running your business.

We have three VBO packages, which are also described in more detail below:

Accounting & Payroll Business Core Business Support Virtual Back Office
QBO account included in pricing
Quarterly QBO review by Keasler CPA staff
QBO Expert Live Assisted subscription included - QBO experts to help via chat, video, & phone
Included time for QBO training, guidance, review & adjustments with Keasler CPA
Entry of transactions into QuickBooks® Online (QBO)
Reconcile bank, credit card, & loan accounts by Keasler CPA
Keasler CPA performs monthly accounting close process
Keasler CPA acts as your tax & accounting back office
Potential for AP/bill pay & AR/invoicing business process outsourcing
Tax Business Core Business Support Virtual Back Office
Business tax return preparation
Personal tax return preparation
Audit assistance - we handle notices & interface with taxing authorities
Beneficial Ownership Information Reporting included
Preparation of 1099s for your vendors
Preparation of annual report with Secretary of State
Preparation of county business property tax listing
Payroll Business Core Business Support Virtual Back Office
Payroll tax submissions & filings with SurePayroll
Cost of payroll service included
Employee direct deposit
Employee portal access
Penalty & fine guarantee from Paychex / SurePayroll
Keasler CPA handles annual workers compensation audit
Potential for outsourcing payroll administration (running payroll for you) to Keasler CPA
Potential for SIMPLE IRA and 401k administration
Tax Advisory Business Core Business Support Virtual Back Office
Estimated payment & W-2 withholding management
Included time for calls & emails with tax questions from you & your advisors
Tax strategy brainstorming session in late spring or summer
Tax projection & planning session in fall
Comprehensive tax planning & execution
S-corporation reasonable salary/compensation study using RCReports.com database
Business Advisory Business Core Business Support Virtual Back Office
Monthly financial statements available in QuickBooks Online
Guidance on utilizing budgeting within Quickbooks Online
Technology vetting & selection assistance
Cash flow planning
Forecasting
KPIs development, maintenance, & dashboarding
Keasler CPA acting as internal fractional CFO & advisor
Assistance with strategic planning
Included Technology Business Core Business Support Virtual Back Office
Quickbooks Online - cloud based accounting system
SurePayroll - full service payroll solution
ShareFile - secure file storage & sharing
Received For Additional Cost Business Core Business Support Virtual Back Office
Included time for calls & emails with tax questions from you & your advisors anytime
Estimated payment & W-2 withholding assistance
Tax strategy brainstorming session in late spring or summer
Availability for quick questions on items included in Business Support package (1099s, property tax, BOI)
QBO subscription included ($99/mo value)
QBO Expert Assisted subscription included ($50/mo value)
Included time for QBO & accounting assistance from Keasler CPA & QBO Certified ProAdvisors
Potential to easily move to Business Support, Virtual Back Office, and Virtual CFO packages as needs change
Preparation of 1099s (including filing fees), business property tax listing, BOI reporting, LLC annual report
Complete accounting virtual back office from Keasler CPA
Fractional internal CFO assisting with budgeting, forecasting, cash flow, KPIs, & strategy
Flat monthly fees starting at: $500/mo $750/mo $1,000/mo

The fees above would be representative of straight-forward, single owner, and service-based business. Some factors that impact pricing include: operating in more than one state, number of accounts, sales tax filing obligations, inventory related tax & accounting considerations, owners’ ancillary business or investment activities outside of core business, and complex ownership structures.

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